Please follow the below instructions and send us ALL payment requests via email unless specified otherwise. If you have any concerns about submitting your files online, please contact us in advance. We will only accept payment requests during office hours in situations where prompt SBC actions are deemed to be necessary.

Reimbursement Process

Please make sure to have your form and receipts put into a single PDF file. The first page of the PDF file should always be the reimbursement form.

Title your PDF file in the following format: “[the name of whom were to receive the reimbursed amount] ([your student group’s name])”. For example, “John_Doe(SBC)”.

Send that single PDF file, which contains both the form and receipts, to SBC Office via email sbc@swarthmore.edu.

Service Payment Process

Please note that we use theĀ same form for reimbursements and service payments. Instead of receipts, you must submit an invoice or other documents detailing the payment amount.

Title your PDF file in the following format: “[your payee’s name]([your student group’s name])”. For example, “Manager_XYZ(SBC)”

Ask your payee to sign the Contract. Please note that you are required to submit this document for different and new payees regardless of whether or not you have submitted a similar document in the past. You do not need to submit the contract again when you request service payment for the same payee.

Send the Contract and the PDF file, which contains both the form and invoice, to Office via email sbc@swarthmore.edu. Please note that they should be 2 separate files.